England Kilomathon

Event Rules & Guidelines

EVENT RULES & GUIDELINES APPLICABLE TO ALL PARTICIPANTS
The following event rules and guidelines are intended to help produce and direct a large scale event, to ensure the safety of all participants, to meet the requirements of local government permits and to be compliant with applicable UK Athletics and International Association of Athletics Federation (IAAF) regulations for participant performance records and event liability.

GSi Events retains the right to refuse entry to anyone declaring false information on their entry form, not making the required payment, or otherwise failing to meet the entry requirements. In any and all circumstances GSi Events retains the right to refuse entry to any person.

TERMS AND CONDITIONS OF ENTRY

PARTICIPATION

To register for the Kilomathon you must be 18 years of age or older on event day.
Each participant must agree to the disclaimer before participating in the event.
All participants take part at their own risk and a disclaimer waiving all claims against GSi Events and any party acting on its behalf must be completed by all entrants.
Registrants must be capable of completing the full distance, start line to finish line, within the event time requirement of 4 hours (15 minute mile pace) i.e. the course will close at 15 minute mile pace.
The event time requirement and age minimum apply to all forms of entry and event participation.
By taking part, all participants confirm that they are happy for their names and any footage or photographs taken during their participation in Kilomathon to be used to publicise any GSI Event.
Any participant seeking accommodation in respect of a disability must submit a written request to the Registration Manager at the following e-mail address: info@kilomathon.com
Participant race number bibs are specific personal identifiers and may not be exchanged with or transferred/sold to any other person. Sale and/or transfer of race entry/bibs are strictly prohibited and will result in the disqualification and/or banning of any individuals involved from future events.
All entry fees are non-refundable, and may not be deferred towards a future event.
Registration closure is determined and announced when event participation reaches the established capacity.
Participants assigned a timing chip device which they do not use during the event should return the chip in the prepaid envelope provided. Each participant MUST wear a timing device in order for them to receive a time. Participants are responsible for returning their timing device which shall be posted out to all runners. All un-returned timing devices will be charged at £10.00 each, an invoice will be raised or your card charged if you fail to return your timing device.
This event does not incorporate a wheelchair race for athletes with a disability. This is due to restrictions on the current route that would require extensive alterations in order to facilitate safe use by wheelchair athletes. We are currently looking at the viability of a Half Marathon Wheelchair Race over the Scottish Half Marathon route on May 23rd 2010 and should you wish to note your interest in taking part in this wheelchair race please contact sandra@gsi-events.com We will contact you as soon as entries open for this race.

EVENT DAY

Participants must follow instructions as given from all event officials including race staff, volunteers, medical personnel, security officers and city officials throughout the duration of the event.
All participants are expected to conduct themselves in a professional and courteous manner during their participation in the event. This means, for example, that urinating or defecating anywhere on or near the course shall be strictly prohibited except in toilet facilities. Anyone violating this rule of conduct shall be disqualified from the event and will be asked to leave the course.
Every participant shall be provided with an event bib number, which shall be conspicuously worn on the front (and back when applicable) during the event. The event bib number is to be worn as issued. No participant shall be permitted to participate in the event without the appropriate bib number.
All participants must write their name and details of any health problems or medication on the reverse of the race number, which must be worn on the front of their shirt during the race.
Baby joggers, baby strollers, skateboards, Nordic sticks, rollerblades, unauthorized bicycles or any other wheeled device will not be permitted on the course.
Participants must begin the event during the official recognized starting times.
The course will remain secured for 4 hours at the 15 minute mile pace. The Sweep Bus will operate at 15 minute mile pace. If you are passed by the Sweep Bus your status reverts back to that of a pedestrian and you are expected to use the pavement if you decide to continue. We strongly advise you against continuing and we will ask you to join the Sweep Bus. If you do continue we will be unable to guarantee that road closures, marshals and drinks stations will be in place. Before starting the race please give careful consideration to your ability to complete the course in the allotted time.
All participants must acknowledge and agree that personal information (including medical information entered on their race number or collected by event medical staff during or after the Event) can be stored, used and disclosed by the GSi Events in connection with the organisation, promotion and administration of the Event and for the compilation of statistical information.

THE START

Participants will be assigned to “timing pens” in accordance with the runners predicted time. The front timing pen will be allocated on runner’s proof of qualifying time. Runners may update their predicted time via the ‘My Details’ page on the Kilomathon website before entries close.
Participants shall assemble for the race in their assigned timing pen no less than 15 minutes prior to the race start. Any athlete attempting to enter the wrong timing pen shall be required to start after all other participants have crossed the start line.
All Participants shall enter the timing pen from the rear unless otherwise directed by an event official. Any person who climbs over the fence/barrier or otherwise enters improperly shall be disqualified from the event.
All participants must be positioned behind the starting line when starting.

COURSE MONITORING

Any participant who refuses to obey the directions of the event official, city official or course marshal, or who conducts himself/herself in an unsportsmanlike manner, or who is offensive by action or language to officials, volunteers, participants or spectators may be disqualified by the event and future participation at the discretion of race officials.
Any participant who has been found by a course marshal, event official or surveillance equipment to have gained an unfair advantage by intentionally shortening the route of the race ("cutting the course") shall be immediately disqualified from the event and banned from future participation in any GSi event at the discretion of race officials.
Any person who participates in the event without a current official event bib number or timing device or a bib or chip not officially assigned to him/her is subject to removal and disqualification from future GSi events.
No persons are authorized to be on the course unless they are registered participants. Therefore, no person shall be allowed to accompany a participant if he/she is not registered in the event, nor shall any participant be allowed, without the permission of the event management, to receive assistance or refreshment from anyone during the progress of the event. Any person not properly displaying an authorized and issued bib number shall be directed to leave the course.
A hands-on medical examination during the progress of an event by officially designated medical personnel shall not be considered assistance and will not result in disqualification if participant is deemed medically fit. If a participant becomes ill during or after the Event and/or receive medical attention or treatment either from event medical staff, British Red Cross or any doctor or hospital, they must authorise such persons to provide details (including details of medical treatment) to the Medical Director of the GSi Events or others authorised by him.

PARTICIPANT SAFETY

The use of wheeled devices by participants or any other person authorized to be on the course shall be strictly limited to (a) authorized and registered competitive wheelchair participants and (b) authorized course marshals on bicycles. Baby joggers, baby strollers, skateboards, rollerblades, unauthorized bicycles or any other wheeled device will not be permitted.
This event is run under UK Athletics rules and therefore MP3 players or other devices plugged into the ear are banned whilst running for reasons of health & safety, both yours and other competitors. When you wear such a device you are unable to hear other competitors, cars, bicycles or marshals instructions.
Participants are responsible for their recognition and understanding of event signage, symbols and colour relating to participant maps, facilities and direction.
Medical personnel authorized by the event to do so may examine any participant who appears in distress. If in the sole opinion of authorized medical personnel it is in the best interest of the participant's health and welfare, medical personnel may remove the participant from the event.
Participants must retire at once from race if ordered to do so by a member of the event’s official staff, official medical staff, or any governmental authority, including fire and police officers.
Participants are responsible and assume liability for any and all medical expenses incurred as a result of training for and/or participation in the event, including but not limited to ambulance transport, hospital stays, physician and pharmaceutical goods and services.
Event officials reserve the right to delay, cancel, alter the route or suspend the race due to inclement weather in accordance with Emergency Protocol on severe emergencies and/or inclement weather. No refund will be issued in these circumstances.

RESULT TIMING

All participants are assigned a chip timing device prior to the event in their Race Pack.
Clock time (gun time) is the official time for professional athletes and top 100 participants. The official times shall be recorded from the start of the race by the starting gun to the point where the participant crosses the finish line. Net times shall not be used for any purpose regarding professional athletes or Top 100 participants.
Course Record (CR) or World Record (WR) time if broken by more than one individual is awarded solely to the overall male/female winner.
Official times for mass participants in will be the electronic timing device time (chip or net time) from when the participant crosses the start line to the point where the participant crosses the finish line.
Participants must wear their assigned timing device continuously attached to their shoe/ankle from start line to finish line, to receive an accurate finish time.
Participant chip or net times greater than the event time requirement (4 hours) will not be recognized as official.
All participants are responsible for returning their race issued timing device to the event. Timing device retrieval stations and volunteers are available to assist in the collection of your timing chip device. All un-returned timing chips will be charged at a £10.00 fee.
Participants found to be wearing two or more race timing chips during the race will be disqualified and their results will not be recorded. (This does not mean Garmins or similar)
Participants with missing timing device times at official checkpoints will be reviewed and may be disqualified.
Participants must begin the event during the official recognized starting time in order to register an official course completion time.

EXCEPTION

Any individual requesting a waiver of any of these rules from the event shall submit a written request no less than 30 days prior to the event date specifying the nature of and reasons for the request.

AMENDMENTS / RESERVATIONS / ACKNOWLEDGEMENTS

Event officials reserve the right, to modify, supplement or waive all or part of the event rules.
Participants shall be bound by any modification or supplement of the event rules published prior to the event.
Failure to follow these event rules, as may be amended, will result in immediate disqualification, loss of prize money and removal from official results.
The GSi Events follows, and participants are subject to, the rules specified by Scottish Athletics, UK Athletics and the IAAF. Please visit www.scottishathletics.org.uk and www.uka.org.uk and www.iaaf.org for additional information concerning the rules mandated by the governing bodies for the sport.

CANCELLATION POLICY

Customers of GSi Events have the right to cancel any entry made over the internet as long as it is done within 7 days of the original entry date.

CANCELLED MERCHANDISE ORDERS

People who cancel their merchandise order within 7 days will receive a full refund within 7 days of GSi Events receiving the returned goods, as long as the item is returned to GSi Events in the same condition that it was purchased.

Please send returned goods to: GSi Events Ltd, North Berwick Business Centre, Melbourne Place, North Berwick, East Lothian, Scotland, EH39 4JS.

DISCLAIMER

In order to run in the Kilomathon, runners must agree the following disclaimer:

I declare I will be 18 years or over on the day of the event and will abide by the laws and rules of the UK Athletics and Scottish Athletics Limited. I declare that I will not compete in the race unless I am medically fit on the day of the race and that, in any event, I will compete at my own risk. I accept that the organisers/sponsors /partners/marshals will not be liable for any loss, damage, action, claim, costs or expenses, which may arise in consequence of my participation of the event. I also hereby give my permission to GSi Events to use my name, quotes and photographic likeness for marketing and promotional purposes. I also agree to the full terms and conditions of entry as displayed on the event website".